Community Coordinated Child Care

ELIGIBILITY SPECIALIST

 

To All Applicants:

 

 

To apply for the Eligibility Specialist position please submit the following items:

 

• A completed Application for Employment

      for the Butte 4-C's

 

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• Resume and cover letter.

 

We will begin reviewing application materials July 16, 2019 and will continue until the position is filled.  Butte 4-C's is an Equal Opportunity Employer.

Email these items to bhergott@butte4-cs.org

Mail or drop off at 101 N Main St. Butte MT 59701

JOB DESCRIPTION

 

ACCOUNTABLE TO:  Eligibility Specialist will receive supervision from the Family Services Supervisor.  Job performance will follow a 12 month probationary period and on an annual basis thereafter.

 

JOB SUMMARY:

• Determine eligibility for Best Beginning Scholarship Program

• Payment Processing for the Best Beginnings Scholarship Program

• Fair Hearings

• Participation in Early Childhood Services Bureau trainings/meetings

 

DUTIES AND RESPONSIBILITIES:

 

DETERMINING ELIGIBILITY: 

• Conduct eligibility determination for Working Caretaker Relative, TANF, Non-TANF families, and children under Child Protective Services according to the Early Childhood Services Bureau (ECSB) Child Care Procedure Handbook

• Assist in determining families’ needs and provide information that will help families evaluate quality of care; including child care provider referrals

• Practice “informed choice” philosophy which includes understanding each family’s unique needs and the needs of the child(ren).  This includes reviewing the application and offering referrals for community services and available programs

• Refer the family to an appropriate service of support when families have concerns about their child’s development or challenging behaviors.

• Provide technical assistance regarding the Best Beginnings Scholarship Program to families, providers, and coordinating agencies

• Assist in obtaining third party verification as needed, as well as assisting clients in communicating with other human service agencies

• Re-determine families as established in the ECSB Child Care Procedure Handbook

• Manage cases in such a manner as to support the work of the Error Rate Process

• Maintain Improper Payment Percentage errors below 4%

 

PAYMENT PROCESSING:

• Manage and process child care payments in accordance with the ECSB Child Care Procedure Handbook and the ECSB Child Care Policy Manual

• Process payments in a timely manner and follow up on errors with payment processing

• Work with the ECSB staff to manage and process cases around the suspected misuse of funds

 

FAIR HEARING:

• Provide assistance to the ECSB staff through the Fair Hearing Process.

 

PARTICIPATION IN ECSB TRAININGS/MEETINGS:

• Attend trainings/meetings sponsored by the ECSB in regards to the Best Beginnings Scholarship Program

 

GENERAL:

• In-town and out-of-town travel, to include overnight travel may be required

to perform the responsibilities of this position.  The employee is to provide a

mode of transportation for this travel.  Some travel may be required during inclement weather.  Mileage reimbursement is provided.

• Attend regular staff meetings

• Attend meetings and in-service training sessions as funding is available and in consultation with the Executive Director, Assistant Director and Supervisor

• Complete other duties as assigned by Supervisor

 

POSITION REQUIREMENTS:

• Associate degree in human services, early childhood, elementary education and six months experience in case management; OR two years of experience in case management, customer relations, or general office experience

• Must complete the Eligibility Basics online course, CCUBS training, and any other training as identified by the Early Childhood Services Bureau within specified timeframes (training provided)

• Must be trained and knowledgeable in the National Association of the Education of Young children (NAEYC) Code of Ethical Conduct (training provided)

• Provide services to families in a professional manner that exudes positive customer service

• Ability to work with adults of all ages

• Ability to be flexible and problem solve

• Self-motivated and self-initiating

• Ability to work as a team member

 

PHYSICAL DEMANDS:

• The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential functions.  The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.