Sign-in/sign-out sheet are an important part of a child care provider's everyday operations. Read below as we take a deeper look into the role sign-in/sign-out sheets play in your business.
Why are accurate sign-in/sign-out sheets important?
Safety: In the event of an emergency, emergency personnel should be able to come into a facility at any time and be able to refer to the sign-in/sign-out sheet to quickly identify what children are in attendance.
Best Beginnings: If your facility receives Best Beginnings Child Care Scholarship payments, the sign-in/sign-out sheets must accurately reflect the child's attendance. If it does not, payments may not be issued.
CACFP: If your facility participates in the CACFP, sign-in/sign-out sheets must accurately reflect the meals claimed. If they do not, reimbursements will be taken back.
Documentation: In the event there has been a billing error, confusion around pick-up or drop-off, or any other situations that may arise, attendance documentation can easily be referred to!
How should sign-in/sign-out sheets be filled out?
One sheet should be used each day
All children should be listed on one sheet
The adult signing the child in or out must include:
First and last name of the child(ren)
Time of drop off or pick up
Click HERE for an example.
Best Beginnings Child Care Scholarship
Below you will find the #9 Provider Responsibility signed by all providers that accept the Best Beginnings Child Care Scholarship.
It is my responsibility to maintain current sign-in/sign-out records for each child on the Best Beginnings Child Care Scholarship program attending the program.
I shall have the parent or other individual who is authorized to drop off or pick up the child initial or sign the sign-in/sign-out record, each time the child enters or leaves the facility in which care is being provided.-*Providers are not considered an authorized person for the purposes of sign in/out records because these records are used as verification from the parent for payment purposes.
A provider may sign a child in when a child comes directly from school to a child care facility.
An electronic signature system many be used if it employs a unique and confidential identification process for individuals.
I will make sign-in/sign-out records available to CCR&R agency staff and state and local government health, safety, or law enforcement representatives upon request.
I will keep sign-in/sign-out records for five years beyond the date of attendance
Sign-in/sign-out records must indicate the child's name, the date, the hour, and the minute when the child enters and leaves the facility in which care is provided.